Beatz DJ Studios Limited - Data Protection and Privacy Policy

1. Introduction

Beatz DJ Studios Limited ("Beatz DJ Studios", "we", "us", "our") is committed to protecting and respecting your privacy. This Data Protection and Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our services, including studio bookings, DJ coaching, and content creation, you agree to the terms outlined in this policy.

2. Data We Collect

We collect and process the following personal data:

First Name and Last Name – to identify and personalise your booking.
Email Address – to confirm bookings, communicate with you, and provide important service updates.

We do not collect or process sensitive personal data (such as financial details, health data, or special category data) unless explicitly required and agreed upon.

3. Purpose of Processing

We process your personal data for the following purposes:

To manage and confirm your studio booking.
To provide essential service-related communications (e.g., booking confirmations, cancellations, or reschedules).
To respond to enquiries and provide customer support.
To send occasional promotional offers or updates, if you have opted in.

4. Legal Basis for Processing

Our processing of your personal data is based on the following legal grounds under UK GDPR:

Contractual Necessity – To fulfil our agreement with you when you book our services.
Legitimate Interests – To provide and improve our services and respond to customer enquiries.
Consent – For optional marketing communications, which you may withdraw at any time.

5. Data Retention

We retain your personal data for the following periods:

Booking and service-related data: 12 months from your last booking, unless required for tax or legal compliance.
Marketing communication data: Until you opt out or request deletion.
Enquiry records: 6 months from the last interaction.

After these periods, your personal data will be securely deleted or anonymised.

6. Data Security

We implement technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. These include:

Secure servers and encrypted databases.
Restricted access to personal data only for authorised personnel.
Regular security reviews and compliance checks.

7. Data Sharing and Third Parties

We do not sell, rent, or trade your personal data. However, we may share limited data with trusted third parties for service-related purposes:

Payment processors – To handle booking payments securely.
Email communication services – To send booking confirmations and service updates.
Legal authorities – If required by law or in response to legal processes.

All third parties are contractually required to comply with UK GDPR and maintain the confidentiality of your data.

8. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

Right to Access – Request a copy of the data we hold about you.
Right to Rectification – Request correction of inaccurate or incomplete data.
Right to Erasure – Request deletion of your personal data when no longer necessary.
Right to Restrict Processing – Request a temporary halt to processing in certain cases.
Right to Data Portability – Request your data in a commonly used format.
Right to Object – Object to processing based on legitimate interests.
Right to Withdraw Consent – Opt out of marketing communications at any time.

To exercise your rights, contact us at sessions@beatzdjstudio.co.uk.

9. Cookies and Tracking Technologies

We may use cookies on our website to improve functionality and enhance user experience. Users can manage cookie preferences through their browser settings.

10. Updates to This Policy

We may update this policy from time to time. The latest version will always be available on our website. Continued use of our services constitutes acceptance of any changes.

11. Contact Us

For any questions or concerns regarding this policy, contact us at:

Beatz DJ Studios Limited
Email: sessions@beatzdjstudio.co.uk
Address: Unit A, Harts Yard, Farnham, Surrey, GU9 7GZ

If you are dissatisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk.

By using our services, you confirm that you understand and agree to this Data Protection and Privacy Policy.